Time Management and Productivity

Why Attend

The aim of this course is to provide you with proven practical tools that will help you become more efficient and effective in managing your life and business as a top performer. Personal time management skills are essential for professional success in any workplace. Those able to successfully implement time management strategies are able to control their workload rather than spend each day in a frenzy of activity reacting to crisis after crisis – stress declines and personal productivity soars! These highly effective individuals are able to focus on the tasks with the greatest impact to them and their organization.

The Time Management and Productivity course will cover strategies to help you learn these crucial strategies. You will be given a skill set that includes personal motivation, delegation skills, organization tools, and crisis management. We will cover all this and more during this course.

Course Objectives

By the end of the course, participants will be able to:

  • Plan and prioritize each day’s activities in a more efficient, productive manner
  • Overcome procrastination quickly and easily
  • Handle crises effectively and quickly
  • Organize your workspace and workflow to make better use of time
  • Delegate more efficiently
  • Use rituals to make your life run smoother
  • Plan meetings more appropriately and effectively
  • Master the techniques that avail uninterrupted focus time at work

Target Audience

This course is designed for all managers, supervisors and employees who wish to improve their management of time, optimize their productivity and reduce stress levels in order to enhance their performance at work and in life in general.

Target Competencies

  • Time management
  • Performance optimization
  • Self-development
  • Prioritizing and scheduling
  • Managing personal energy
  • Analyzing and planning
  • Setting goals and objectives
  • Decision making
  • Managing stress

Course Outline

Module One

Getting Started

  • Introduction
  • Workshop Objectives
  • Pre-Assignment Review

Module Two

Goal Setting

  • The Three P’s
  • S.M.A.R.T. Goals
  • Prioritizing Your Goals
  • Visualization

Module Three

Prioritizing Your Time

  • The 80/20 Rule
  • The Urgent Versus Important Matrix
  • Assertiveness

Module Four

       Planning Wisely

  • Creating Your Productivity Journal
  • Maximizing the Power of Your Productivity Journal
  • The Glass Jar: Rocks, Pebbles, Sand, and Water
  • Chunk, Block, and Tackle
  • Ready, Fire, Aim!

Module Five

Tackling Procrastination

  • Why We Procrastinate
  • Nine Ways to Overcome Procrastination
  • Eat That Frog!

Module Six

Crisis Management

  • When the Storm Hits
  • Creating a Plan
  • Executing the Plan
  • Lessons Learned

Module Seven

Organizing Your Workspace

  • De-Clutter
  • Managing Workflow
  • Dealing with E-mail
  • Using Calendars

Module Eight

Delegating Made Easy

  • When to Delegate
  • To Whom Should You Delegate?
  • How Should You Delegate
  • Keeping Control
  • The Importance of Full Acceptance

Module Nine

Setting a Ritual

  • What is a Ritual?
  • Ritualizing Sleep, Meals, Exercise
  • Examples of Rituals
  • Using Rituals to Maximize Time

Module Ten

Meeting Management

  • Deciding if a Meeting is Necessary
  • Using the PAT Approach
  • Building the Agenda
  • Keeping Things on Track
  • Making Sure the Meeting Was Worthwhile

Module Eleven

Alternatives to Meetings

  • Instant Messaging and Chat Rooms
  • Teleconferencing
  • E-mail Lists and Online Groups
  • Collaborating Applications

Module Twelve

Wrapping Up

  • Words from the Wise
  • Review of participants’ ideas
  • Lessons Learned
  • Completion of Action Plans and Evaluations